Mutare SPCA

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Minutes of the SPCA AGM, 21 February 2017

April 29, 2017

Committee: Lynne James (Chair), Kirsten Valentine (Secretary), Marilyn Baxter (Treasurer), Tracy Perhat, Bryony Fourie, Janette Douglas, Keara Whitfield, Jane Bottger, Jane Clegg.


Staff: Noel Usore (Inspector)

ZNSPCA: Glynis Vaughan (Chief Insp), Camilla Crook (Isp. Trainee), Simba Karumbidza (Insp. Trainee)


Members of the public: Gerald Boka, Jeremy Masson, Tara Johnson, Jill Rickard, Phil Valentine, Fiona Eatwell, Iqbal Joosab-Ali, George Bottger.


Apologies: Jill Wylie


KV welcomed everyone with special mention of the three representatives from ZNSPCA.

Matters arising from last set of AGM Minutes

Page 2 ‘Mutare City By-laws’ KV wanted to know from GV if there had been any progress made on the City By-laws. At present, in Mutare, the only rule we have to go on is that you are not allowed more than two dogs per property. Breeding licences don’t exist.
GV : most towns are now changing their by-laws relating to dogs. Kadoma has the best by-laws in the country and the aim is to get these used in every town/city.
Current mission is to implement a scheme whereby every dog is micro-chipped, vaccinated and licensed in one exercise. This task will be privatised and SPCA’s around the country will get chips via ZNSPCA and raise funds selling them.
LJ : asked for a copy of the Kadoma town by laws.
GV to forward.


Page 2 – 3 KV wanted to know if GV had made any progress with recommending to the Minister that only elephants in captivity are exported following the traumatic capture and exportation of wild elephants in 2016.
GV : 37 sub-adult elephants were captured in late 2016 and shipped to China in Dec 2016. Hyena were also captured at the same time. 1 elephant died of a bacterial infection.
GV confirmed that the cruelty starts at the capture technique.
To date no facility in China has been approved by ZNSPCA. These elephants are currently being held in a quarantine facility in Shanghai and cannot be moved until conditions are improved at their designated destination.
A document is now in place that states that no capture will take place in Zimbabwe without approved facilities being available on the China side. No training of these elephants is allowed.
All Zimbabwe elephants remain the property of Zimbabwe and any breach of contract could see the elephants removed, though practically this is not easily done or policed.

There is work being done to try and ensure in future that only captive elephants may be exported, however the political angle to all of this is all but impossible to control.


Page 4 AOB point 1. KV wondered if the introduction of Animal Welfare as a subject had been successful.
GV : This program is not yet implemented and awaits funding as the Min of Education have stipulated that even though this is now a recognised part of the curriculum its implementation is to be funded by SPCA.



Chair’s report
LJ started off with acknowledging Jill Wylie (our Honorary Chair)’s absence. She has played a huge role in the SPCA over the years. LJ offered a special welcome to ZNSPCA and to Noel Usore who has been with the Mutare SPCA since 1971. She also welcomed everyone and invited those who were not on the committee to come on board.
LJ went on to describe that we receive many calls for help, to which it is logistically impossible to respond due to our lack of resources. Just today she received a call from Nyanga re their stray dog issue. We have also received phone calls from Chiadzwa, Murambinda and Buhera ref their ever growing cat populations (80+ in some cases), and she has taken repeated phone calls from Rusape Town Council about their stray dog situation. LJ also mentioned that we are involved in taking care of a cattle cruelty case in Nyazura, and are now the care takers of a herd of 36 head some 50 km away.
We are also receiving ever increasing numbers of stray, surrendered and abandoned animals and LJ was indeed concerned about how people are even affording to feed and get vet care for their pets. She mentioned that we advise people that, unless a dog is looking in bad condition and stressed, they should leave the dog be, otherwise it will more than likely end up being put to sleep.
Mutare City Council no longer trap stray dogs due to transport issues and they are no longer paying us anything. In the past, they would pay a nominal amount for the first week a stray dog was kept at our facility.
In summary, the community’s needs keep getting greater and our resources dwindle daily. Our donor base has eroded due to people leaving and tough financial times for everyone. We need about $2500 per month to stay afloat and this covers the bare basics including wages.
This past year we received the most wonderful bequest from Ms Pat Wilde, without out which we would have closed our doors for sure. For this we thank Pat hugely.
Jane and Bill Clegg have submitted a funding proposal to Global Living. However, our constitution needs to be changed in order for the proposal to be accepted. (See further in the minutes under AOB). Also, we need a Paypal account which is proving difficult.
Volunteering is a full time job and one is often left feeling short of the mark. Essential stuff doesn’t get done. Even if we did get a windfall, our team is really small and most of us work full time, so there isn’t the manpower to take on certain jobs.
LJ acknowledged that ZNSPCA has taken on paying the salary of our inspector which is a help. LJ compared our situation to fuel starved aircraft in a holding pattern - hanging in, but desperately needing to touch down before we fall out of the sky!

Our task would be made so much lighter if more people came on board. If one person could run with one task, it would just make things easier for those of us who are flat out.
In terms of staff/ Committee movements, LJ mentioned that Simba Karumbidza is training to be an inspector and will be taking over from Noel Usore once he’s ready to retire. Bryony Fourie is leaving us soon and she has been the most amazing hands on member of the team – most days she goes in and visits every single cat. She will be missed terribly. Marilyn is stepping down after 6 years of being our treasurer and LJ thanked her for her years of service.


Financial Report
MB said there has not been much improvement from last year and doesn’t foresee much of an improvement this year. Our reserves are low. However, MB believed that with such active fundraising done by the team, we just might be able to weather the storm. Details of our expenditure below:

Income and Expenses                     2015
12 months December 2016       14 months

Donations                            14146          8591
Fundraising                           7104          9520
Friends                                 1622           2220
Membership                          580            440
Kennel Income                      3210         4845

TOTAL                                26662        25616

Wages                                   18148       20782
Dog Food                                2275         3100
Pig Food                                   750          -
Vet                                            620           894
Tel                                             466           623
Petrol                                        1144             85
Cleaning                                     122            103
Dip                                             773            833
Repairs                                      366            523
PO Box rental                              48              48
Licence/ Ins                               166             103
Fundraising Expenses                125            283
Vehicle Repair                          1535            -


TOTAL                                   26538        27377


Surplus : 12 months Dec 2016     124          -1761


Question raised by IJ-A: Are there any service charges on the bank account. MB confirmed there were none.
There was a discussion about the difficulties getting funds in from overseas due to the Nostro accounts which are not in an individual’s/organisation’s name but rather in the Bank’s name e.g. ‘NMB’, so donors are put-off sending money as it seems dodgy. GV will speak to the ZN Financial Director for advice. There was also a suggestion to check with Stanbic Bank regarding their receiving overseas money. MB agreed to do this last task before she steps down. There was also a recommendation to be wary who we bank with – 6 banks in Zimbabwe are currently in ‘intensive care’.

Inspector’s/ Kennel report


                            Dogs 2016              Cats 2016             Others
Strays:                       73                           64                     - 8 pigs from the show grounds
Surrenders:               48                             3                     - 1 chicken
                                                                                          - Municipality brought 3 pigs and 1 goat                                                                                                but the owner claimed them.
Rehomed:                   8                            15                     - 1 monkey was PTS due to attack by
PTS (Put to Sleep):   146                           40
Boarders:                   50                            16


Currently at the SPCA we have 16 dogs, 30 cats, 4 office dogs, 3 office cats, 1 office goat and 3 office chickens. No boarders in at the moment.

NU asked GV who will be issuing breeding licences under the new proposed by-laws. GV confirmed this responsibility will rest with SPCA – anyone who wishes to breed their dog will have to apply. The process will involve a home visit, and the dog will only be allowed to have two litters.

NU also asked about the lion attack at the Marondera Echo Animal Park.
GV responded to say that CC went with another ZN inspector and found the protective barrier fence and the lions were in good condition. It appeared that the person who was attacked h